RESPONSIBILITIES:

• Play a pivotal role in the timely creation and submission of multiple proposals simultaneously for the IME division.
• Maintain and update internal proposal trackers and external supporter portals
• Collaborate with Medical Directors and internal stakeholders to ensure all proposal information is gathered and completed and proposal milestones are met.
• Compile and maintain grant submission templates and associated documentation.
• Organise all necessary documents for submission within a structured proposal folder.
• Coordinate pharmaceutical contracts between stakeholders.
• Utilise financial tools to create accurate budgets for assigned projects, promptly communicating any changes or concerns.
• Attend weekly proposal status meetings, supporting the Grants and Contracts Manager.
• Provide regular updates to the Education Development team.
• Engage senior management to gather key proposal details.
• Coordinate proposal reviews with external accreditors.
• Work with the wider team to coordinate and submit project reconciliation reports via supporter portals.
• Build strong working relationships with grants offices of supporter organisations.
• Leverage online resources to identify new supporter opportunities.
• Continuously seek improvements in administrative processes’.

PROCESSES & SOPs

For all allocated projects and accounts:

• Adhere to supporter-specific compliance requirements.
• Identify and comply with all client and compliance-related Standard Operating Procedures (SOPs).
• Follow the TIME proposal process from initial setup through to submission.

PERSONAL SPECIFICATIONS:

We are looking for candidates with the following skills and attributes:

• Technical Skills: Proficiency in Excel, Word, and PowerPoint.
• Communication Skills: Strong written and verbal communication.
• Organisational Ability: Proven skills in planning, prioritisation, and managing multiple tasks.
• Interpersonal Skills: Demonstrates the ability to engage with stakeholders at all levels.
• Problem-Solving: Proactive and resourceful in addressing challenges.
• Attention to Detail: High level of accuracy in all tasks.
• Time Management: Ability to work efficiently under tight deadlines.
• Adaptability: Comfortable working across various systems and applications.
• Team Player: Enjoys collaboration while taking ownership of individual responsibilities.
• Outgoing Personality: A positive, can-do attitude to thrive in a dynamic team environment.

BENEFITS:

• Holiday entitlement: 25 days plus bank holidays (in England and Wales), your birthday day off and Touch bank holiday (additional day holiday for every year service up to 3 days)
• Annual discretionary bonus
• Pension Scheme.  Contributions are: 5% Employee & 5% Employer of pensionable earnings
• Death in Service (4 x salary for spouse)
• Optional Vitality Private Healthcare (upon completion of probationary period) for yourself
• Employee Assistance Programme (EAP)
• Enhanced parental leave policies including maternity, paternity, and adoption.
• Flexi hours (with line manager approval)
• Compassionate ill health leave
• Working from Home Tax Relief